Glossary

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Administration costs (excluding salaries/wages)

The costs of operating your organisation excluding the 'Production/Concert/Presentation/Exhibition/Service Delivery Cost', and not including salaries and wages.

All CNZ Grants

This should include your baseline and any additional funding from Creative New Zealand.

B

Bank overdraft

The balance on any overdrawn bank account.

C

Cash and cash equivalents

Cash includes cash floats, bank and investment accounts, deposits on call etc.

Corporate sponsorship

Include both activity specific and non-activity specific sponsorship.

Costs relates to providing goods or services

The direct costs of undertaking your primary activities (i.e. all those you have included in 'Box Office or Revenue Earned from your Primary Activities' ). These will be your variable costs and should not include administration or overhead costs. It should also not include the costs of undertaking activities which other organisations hire you to perform on their behalf.

Craft/object

Creative New Zealand sees craft/object art as including the traditional applied arts and contemporary practices of all the peoples of Aotearoa/New Zealand, including Māori and Pasifika peoples and the diverse cultures of people living in Aotearoa/New Zealand today. Genres include, but are not limited to, ceramics, furniture, glass, jewellery, object making, studio-based design, raranga, tāniko, tapa making, textiles, tivaevae, typography, and weaving. For design, our focus is on the development and/or public presentation of new work by independent studio-based designers. Creative New Zealand recognises that the boundaries between craft/object art and the visual arts are not precise. Makers and artists usually define for themselves how their practice, or different aspects of their practice, relates to a given artform.

Creating or developing a work

The activity will result in the creation or development of art work. Eg. towards a creative development workshop, to write a novel

Creditor and other payables

Money owed for goods or services already delivered.

D

Dance

Dance includes classical and contemporary dance; street, experimental and integrated dance; and traditional and contemporary Maori and Pacific Island dance.

Depreciation/Amoritisation

An estimate of the depreciation for all capital assets for this financial period.

Developing audiences or markets

The activity aims to increase audience engagement and to encourage new audiences; and/or aims to develop new or existing markets for the arts through strategic investments and partnerships. Eg. attending an international arts market

Documentation, discourse or archiving

The activity will result in written, visual and/or auditory material documenting, appraising, reviewing or archiving arts practice. Eg. Towards a documentary about an artist

E

Employee entitlements

Annual leave entitlement specified in employees' contracts that is not taken within the accounting period. The accrued holiday pay figure should be calculated using each employee's normal wages for the equivalent time. Employee benefits include company cars, low-interest loans, employer contributions to an insurance or pension scheme, contributions to any superannuation, employer contributions to a sick, accident or death fund, gifts, prizes, subsidised or discounted goods and services.

Exhibiting or Performing

The activity is the public presentation of an art work. Eg. Visual arts exhibition, music concert, dance performance, theatrical performance, opera performance

F

Fixed assets PPE - property, plant & equipment)

Assets which are purchased for long-term use and are not likely to be converted quickly into cash, such as land, buildings, and equipment.

Fundraising/donations

This is income derived from undertaking fundraising projects on behalf of your organisation or income derived from individuals by way of donation, bequest and the like.

Fundraising/sponsorship costs (excluding salaries/wages)

These are the costs of gaining and keeping your sponsors. Only include items which appear in your accounts (e.g. if you value the cost of an advertisement in a programme and also note is as income for that programme). Do not include salaries and wages.

G

GST payable

The amount of GST payable is calculated by deducting input tax (the GST component on supplies made to a registered person) from output tax (the GST component on supplies made by that person).

I

In kind support

The provision of goods and/or services at no cost to the organisation. As in kind support is distributed/consumed, a transaction of equal value is recognised as expense (see in-kind support contra).

In kind support - contras

This reflects the consumption (expense) of the in-kind support received. If revenue is recognised, ensure the expense is recognised as well.

Intangibles

An intangible asset is a non-physical asset. Examples of intangible assets are patents, copyrights, customer lists, literary works, and broadcast rights.

Interarts

Interarts projects integrate artforms of any cultural tradition, combining them to create a new and distinct work. The result of this integration is a hybrid or fusion of artforms outside of Creative New Zealand’s artform categories.

Inventory

Stock should be valued at cost, not resale prices.

K

Kaupapa Pasifika

Pacific Arts applications are assessed on the extent to which Kaupapa Pasifika is evident in the practice and results of the proposed project. Kaupapa Pasifika refers to a foundation of understanding and knowledge created by Pasifika people and expressing Pasifika aspirations, values and principles. It is based on these two concepts: Kaupapa – awareness of the unique cultural perspectives of a distinct group of New Zealanders. Pasifika – the unique cultural perspectives and beliefs embodied in the values, customs, rituals, dance, song, language and cultural expressions of the individual Pasifika nations. The combination of the two attributes reflects the unique context of Aotearoa-­based Pasifika communities, their Pasifika aspirations, values and principles and desire to express cultural values and world views that relate to their experience as Pasifika peoples living in New Zealand. When assessing a culturally-specific heritage arts application, it will replace the concept of Kaupapa Pasifika with the specific island group, for example, Kaupapa Samoa or Kaupapa Fiji. This is similar to the terms Fa’a Samoa or Vaka Viti meaning ’the Samoan way’ or ’the Fijian way’.

L

Literature

Literature is a broad, inclusive concept. Creative New Zealand will consider proposals from writers and illustrators to research and write high-quality work in fiction or non-fiction. Fiction includes, but isn’t limited to, novels, novellas, short stories, poetry, children’s fiction, young adult fiction, graphic novels, illustrated picture books, and speculative fiction such as fantasy fiction, science fiction, detective fiction, and historical fiction. Non-fiction includes, but isn’t limited to, autobiography, biography, essays, social commentary, literary criticism, reviews, analytical prose, non-fiction written for children, young adult non-fiction, and writing about the physical and natural sciences.

Local Authority Grants

Include all expected funding from local authorities for this accounting period.

M

Marketing (excluding salaries/wages)

This should include all the costs you incur marketing your organisation and its work in whatever fashion (except salaries, wages and the cost of gaining or maintaining sponsors). Do not include contra/in-kind advertising unless you also account for it as a cost in your accounts (normally you would also count it as income).

Multidisciplinary

Projects and activities that do not feature one main artform and that involve at least two different artforms, of any cultural tradition.

Music

Music includes classical and contemporary music; orchestral, choral, and band music; opera; jazz and improvised music; sound art; contemporary popular music; 'world' music; and traditional and contemporary Māori and Pacific Island music.

Mātauranga Māori

Mātauranga Māori literally translated means ‘Māori knowledge’. It’s a modern term that broadly includes traditions, values, concepts, philosophies, world views and understandings derived from uniquely Māori cultural points of view. It traverses customary and contemporary systems of knowledge. In everyday situations, Mātauranga Māori is an umbrella term that draws on knowledge systems such as whakapapa (genealogy), tikanga Māori (Māori protocol), manaaki (hospitality and consideration), taonga tuku iho Māori (treasured arts and heritage).

N

New Zealand Work

Original work created by a New Zealand citizen or resident (whether living or dead), and the subsequent presentations or exhibitions of that work.

Non current assets - financial (deposits)

Deposits that are not expected to be converted to cash within 12 months.

Non current liabilities - loans

Loans that are not due to be repaid within 12 months.

O

Organisational development

The activity is to develop the capability of the organisation. Eg. developing a new strategic plan OR refreshing the governance function of the organisation

Other Government agencies

Include funding from national government departments and crown entities.

P

Philanthropic and community grants

Include all income from trusts.

Prepayments

Payments made in the current accounting period for goods or services that will be delivered in a future accounting period.

Providing services

The activity provides services for artists/members/arts groups /organisations. Eg. providing: information, newsletters, professional development, licensing, seminars, contract advice

Publishing

The activity is the publication of written and/or illustrated work, including E books and audio books. Eg. An artform publication, a non-fiction title published as part of a block-grant

R

Receivables

Any money owing to, or expected to be owed to your organisation. This includes money earned but not yet paid to you.

Recording

The activity is the audio, visual and/or electronic recording of artwork. Eg. Recording a live jazz performance

Researching

Undertaking research in preparation for creating a work. Eg. Research for writing a novel, research about New Zealand arts or artists.

Revenue from sales

This is the direct income (e.g. ticket sales) you are budgeting or projecting that can be directly attributed to each activity you undertake, income from ancillary sources (e.g. programme sales, bar sales etc.) and income you receive from undertaking activities for or providing services to other organisations which pay you a fee (e.g. an orchestra being paid to play for an opera company or a theatre company being paid a fee to perform at a festival).

Revenue in advance

Funding (including sponsorship and subscription income) received towards activities/ performances/services in the next accounting period.

S

Salaries/wages

Salaries and wages for all staff directly employed by your organisation.

Short term deposits (incl. deposits between 3 & 12 months)

Investments where the money is either on call or can be released within three months.

Skills development

The activity is to develop the skills and/or knowledge of the participants for example artists/arts practitioners. Eg. masterclass, internship, mentoring, coaching, post-graduate study overseas, workshops, wananga, fono

T

Theatre

Theatre includes both classical and contemporary theatre, and all genres such as comedy, drama, physical theatre, devised theatre, street theatre, musical theatre, circus, puppetry, mask and theatre for children.

Total fixed costs

Audit and accounting, all wages and/or fees paid to permanent personnel (unless these can be directly attributed to variable activity), consumables, bank charges and taxes, electricity, insurances (such as public liability, equipment, legal and licence fees, maintenance costs, office supplies and printing, rent, stationery and printing, subscriptions paid, telephone and fax. Building & equipment will generally include repairs and maintenance, motor vehicle insurance, leasing charges, hire purchase interest, depreciation and amortisation. Does not include purchases and/or improvements of a capital nature.

Total fixed revenue

Donations, Fundraising and non-activity specific Sponsorship Revenue. Includes any corporate and private sponsorships both cash and non-cash (contra). Where the sponsorship is given in kind (e.g. free advertising, materials), be sure to reflect the cash value of the materials or service provided in both Revenue and Costs. Other Earned Revenue. Any other income such as interest received, sale of assets.

Total variable costs

Activity Salaries and Wages: Artist's Fees and creative personnel may include artists, curators, writers, musical director, composer, conductor, artistic director, associate director, director, choreographer, librettist, designer, tutors, etc. Production/Technical personnel may include those who help produce a performance, broadcast, publication or recording: including stage management, recording engineers, producers and mechanists. Tutors and/or tuition fees. Associated costs such as expended holiday pay, leave loading, workers compensation, superannuation, PAYE, staff amenities, child care, staff and volunteer insurance. Allowances for travel, accommodation and touring. Costs which can be directly related to your project including the expenses of creative personnel, archive documentation; commissions, royalties, conferences, equipment expenses; exhibitions (including exhibition development, touring and international projects), freight packing and crating, gallery/venue hire (other than regular gallery space

Total variable revenue

Admission fees, box office, performance or public access revenue, membership fees, publications and/or merchandise sales, subscriptions fees, contract fees (i.e. performances and activities presold for a set fee), broadcast fees, income from studio and venue hire. Sales from recordings (estimated from the first twelve months of release), score publication(s) sales. Fees from workshops and conferences conducted by your organisation. Sponsorship for a particular event/activity.

V

Visual arts

Visual arts includes, but is not limited to, drawing, experimental sound/audio and moving-image arts projects, installation, kōwhaiwhai, painting, performance within a visual arts context, photography, printmaking, sculpture, tā moko, and typography. Visual arts also includes customary and contemporary practices of all the peoples of Aotearoa/New Zealand, including Māori and Pasifika peoples and the diverse cultures of people living in Aotearoa/New Zealand today.