Support Material Guidelines
You can attach information to your online application.
Depending on the type of opportunity, you may need to prepare your whole application outside the portal and then attach it, or you may need to complete most of the application using the online form and only need to add relevant support material.
Options for adding support material
You can add information to you application on the 'Attachment' tab or 'Support Material' tab of your online form.
- You can upload the following file formats: pdf or .doc or ,docx (Word), xls or .xlsx (Excel), png, .jpg, .jpeg, .txt.
(Note that music, video and other file formats can only be provided via a web-link).
- The file name cannot include any special characters (e.g. #, & or *).
- The maximum file size you can upload is 10 MB.
- Where possible, you should combine your support material into one pdf.
- Your application should not have more than five attached files in total.
The preferred method for supplying artistic* support material is a web-link (URL) to where your support material may be read, viewed or heard. The URL needs to be a direct link to your written material, images, video or audio. The link must not require further navigation, or for a file to be downloaded.
- If the URL requires a password to access, please ensure you include the password in the ‘Name/description’ field or the body of your application.
- Be sure to regularly check that the URLs you provided are working throughout the assessment period, as we take no responsibility if the link does not work.
*artistic support material is examples of your previous or proposed artwork. Proposal documents, letters of support, budget templates, etc... must all be attached.
Send hard copy to Creative New Zealand
If your support material is not available online or in one of the file formats listed above then you can choose to submit it in hard copy.
- Add all hardcopy support material to the ‘Application’ or ‘Support Material’ tab of the online application form before submitting. We will not accept any other hard copy support material.
- Provide the number of hard copies specified in the application form.
- Note that hard copies of support material will not be returned to you.
- Your hard copy support material must arrive at Creative New Zealand’s Auckland or Wellington office within three working days of the closing date and be accompanied by the coversheet (this is printable from the ‘Attachments’ or ‘Support Material’ tab of the online application form)
General support material guidelines
If you are required to provide a budget as part of your application you need to use the relevant CNZ budget template.
Attach the completed budget template in Excel format.
Letters of support
You can attach up to three letters of support for your application. Letters of support must be recent and specific to the project you are applying for rather than general support for you as an artist. When possible letters of support should be combined into one PDF or Word file.
Support material guidelines for specific artforms and activity types
Provide a ten minute video of recent or relevant work, preferably online via a web-link. This should include at least one unedited section of ‘live’ footage from performance and rehearsal. Footage that is under-lit, poorly shot or over-edited will limit appreciation of your work.
Attach a contents list with:
- the name and duration of each work
- the names of the choreographer, dancers and composer.
Please refer to the notes on all relevant artforms in this section.
Provide 8 to 10 pages of the work you are proposing (that is, the work for which you are applying for funding, not a previous piece of writing). This sample is an indication of the work you are proposing and will not be assessed as a finished piece of writing.
Children’s illustration grants:
Provide up to three sample illustrations, with some accompanying text where appropriate.
Attach a completed Individual Publishing Subsidy Budget Template
If you have not successfully delivered on three projects, supported by publishing subsidies from us, in the last five years you must:
include a full manuscript of the work or a full set of page proofs
include evidence of previous critical and sales success, eg reviews of previous publications.
Multidisciplinary arts festivals
You must attach a completed multi-disciplinary arts festival budget template along with the previous festival programme and any images or text supporting the proposed festival programme.
Provide a web link to up to 10 minutes of listening material. It may also be useful to attach scores or lead sheets in your application.
Commissions and new work:
If you are providing an audio sample as evidence of musical direction it must be up to five minutes of the work you are proposing, not a previous completed piece of work. This sample is indicative only and will not be assessed as a finished piece of composition. The audio sample might include a section from the work or key musical ideas that will be developed in the work. You may also include a written or graphical representation of your work, eg scores, lead sheets or a written description.
If the first performance of the new work will be overseas the composer must provide written evidence that the overseas party has agreed to present the work, eg a letter or email from the overseas performer, ensemble or arts organisation.
Projects involving new technologies:
Provide a web link to samples of previous work in relevant formats.
Nga toi Maori
Writing grants (in English or te reo Maori):
- Attach 8 to 10 pages of written work.
- Attach the complete manuscript.
Recording projects (in English or te reo Maori):
- Provide good quality demo recordings.
For a new script or to devise a new production:
- provide a two-page synopsis of the intended story, and/or
- up to 10 pages of an extract or treatment demonstrating the nature and quality of the intended work.
For a script-based production:
- Provide the latest draft of the full script.
For a production based on a devised process:
- Provide a two-page synopsis of the intended story, and/or
- up to 10 pages of an extract or treatment that demonstrates the nature and quality of the intended production.
For a tour or remount of a performing arts production:
- Provide a script, or a video extract of at least five minutes, from the work to be remounted.
- Attach marketing material.
- Attach reviews or other critical reaction to a previous production (no more than five pages).
Provide visual support material including:
- exhibition catalogues or videos
- good quality images.